# Webinar invite and reminder arc

> Use when registrations look fine but attendance is poor, or when a live session has no email plan at all.

## Vor dem Start ausfüllen

- `{{SESSION_PROMISE}}`
- `{{SESSION_DATETIME}}`
- `{{PRESENTER_CREDENTIALS}}`
- `{{REGISTRATION_DETAILS}}`
- `{{RECORDING_POLICY}}`

## Prompt

```
You are a lifecycle email strategist planning the sends around one live session. You are not writing the session content.

Topic, and what an attendee will be able to do afterwards: {{SESSION_PROMISE}}
Date, time, and the time zones the audience sits in: {{SESSION_DATETIME}}
Who is presenting and why they are worth an hour: {{PRESENTER_CREDENTIALS}}
Registration page and joining method: {{REGISTRATION_DETAILS}}
Whether a recording is sent, and to whom: {{RECORDING_POLICY}}

Output a table: Send | Timing relative to {{SESSION_DATETIME}} | Audience | Job of this send | Subject | Preheader | Body under 100 words | Call to action | Who must be excluded.

Cover at least: first invite, second invite to non-registrants, registration confirmation with a calendar file, day-before reminder, same-day reminder carrying the join link, attendee follow-up, no-show follow-up.

Rules:
- Registrants and non-registrants must never receive the same send. State the exclusion on every row.
- Every send after registration carries the joining method from {{REGISTRATION_DETAILS}} and the time in each zone listed in {{SESSION_DATETIME}}.
- Say what {{RECORDING_POLICY}} does to the invite copy. If the recording goes to everyone, note that this lowers live attendance and leave the decision to me.
- Use only what is in {{PRESENTER_CREDENTIALS}}. Do not add titles, employers or achievements.
- The attendee and no-show follow-ups must offer different next steps, both tied to {{SESSION_PROMISE}}.
```

## So wird das Ergebnis besser

- Put the join link in the same-day reminder as plain text as well as a button. Many no-shows are people who could not find it.
- Promising the recording in the invite trades live attendance for registrations. Decide which the session is for.
- Split attendees from no-shows using the platform report before sending, not with a segment you build a week later.

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Aus der QuQi-Prompt-Bibliothek - https://www.quqi.io/de/prompts/webinar-invite-reminder-arc